ALEXANDRIA LACROSSE CLUB SPRING 2012
REGISTRATION INFORMATION AND INSTRUCTIONS
 
Posted: November 28
Web Site Address: www.alexandrialacrosse.com
Email Address:
 
QUESTIONS AND DOCUMENT SUBMISSION 

Registration Questions	Direct all registration questions to ALC. Email: and put “Registration Question” in the subject line.
Residency Questions	Direct all residency questions to ALC. Email: and put “Residency Question” in the subject line.
How to submit documents to ALC	Scan the documents and email to   or send the documents by mail to ALC, PO Box 16224, Alexandria VA, 22302

 


REGISTRATION DIRECTIONS

1. Review the registration information below. This is also posted on the web site as part of the Registration program. Parents are responsible for knowing this information.
2. Go to www.alexandrialacrosse.com and select Register On Line from the left side of the main page.
3. The Division Selection is at AFTER the Information and Instructions. Scroll to the bottom of the page to locate the player’s division. Select the division to initiate and complete registration

SPRING 2012 CHANGES
Boys Divisions Birth Dates Changed
The boys register by birth date with the year defined as September 1 through August 31. This is similar to a school grade structure. See the Divisions section below for details.
Families are responsible for reviewing and following the residency requirements
The ALC spring game season is restricted to families who reside within the City of Alexandria, not Fairfax County. Review the details on the Proof of Residency and Proof of Age below.
First Season Players are required to submit proof of age for boys and proof of grade for girls
Review the details on the Proof of Residency and Proof of Age below.
Families are responsible for confirming registration.
The registration program confirms the player’s registration by automatic email to the address associated with the player’s member account. This email clearly states that the player registered with ALC. Confirmation of the US Lacrosse membership, which is also an automatic email, does not confirm registration with ALC. Families can confirm registration 24 hours after completing the on line process by going to the ALC and selecting Member Account Info from the tabs on the left side of the page. Follow the instructions for “Confirm registration for an ALC season, event or team”.
 
 
SPRING 2011 REMINDERS
ALC Needs Coaches
The number of teams depends on the number of coaches. Coaching is a great way to learn the game and contribute to the community. Please consider coaching a team. Do you know someone with a lacrosse background? Do you know of a former youth player who is now in high school? Talk to them about coaching for ALC.
Team Slots are Limited – Register as early as possible
ALC reserves the right to end registration by age level at any time. The number of teams, and thus players, is determined by the number of coaches. Each age level is filled on a first-come basis. Registrations received after a division fills are put on the wait list. The wait list players are accepted if there are open slots on the appropriate age level team.
ALC does not cut registered players
All registered players are assigned to a team. Wait listed players are not guaranteed a spot. ALC conducts tryouts as required by NVYLL for the boys at U11, U13 and U15 and for the girls at grades 3 through 8. The purpose of tryouts is to determine team assignments.
US Lacrosse Membership
The player must establish or renew their membership directly with US Lacrosse. The ALC Online Registration automatically opens the US Lacrosse web site to verify the player's membership. The player pays the registration fee to US Lacrosse. The membership must be active through 06/30/2011 in order to proceed with registration. Membership in US Lacrosse is a requirement because ALC insurance is through the organization.
Residency, Proof of Age or Proof of Grade Requirements
All families are responsible for reviewing and adhering to requirements detailed in the Residency and Proof of Age or Grade Requirements section. Each player must have a valid set of documents on file with the club as detailed in the Residency and Proof of Age or Grade Documents section.
Payment Options
Payments are by Visa or MasterCard credit or debit cards. Families that need to pay by check can contact the club directly to make arrangements.
Check Payment: Email: AlexandriaLacrosseClub@yahoo.com and put “Check Payment Request” in the subject line.
Financial Aid and Scholarships are available
See the Financial Aid Request page on the web site to submit the request.

DIVISIONS
BOYS
ALC participates in the Northern Virginia Youth Lacrosse League (NVYLL). The league divisions are by birth date for the boys. Players register for the division which contains their birthdate. Playing in a division one level up from the birth date division is discouraged. Players are prohibited from playing in a division lower than the division defined by their birth date by league rules.
 
What if my player wants to play up one division?
Players must try out for and play for teams based upon their birth date. Players will only be allowed to “play up” if ALC determines that it is necessary to move players to fill out rosters so that we can maximize participation at each age group. There is a question in the registration system to make this request. The final decision regarding level of play is made by the Commissioner.
 
 
Boys Divisions for Spring 2012
The divisions are based on birth date with the year defined as September 1 through August 31. This structure is close to a grade-based structure. Example: Spring 2012 Divisions are based on age as of 9/1/2011.

Division	Oldest Birth Date	Youngest Birth Date
BU15	9/1/1996	8/31/1998
BU13	9/1/1998	8/31/2000
BU11	9/1/2000	8/31/2002
BU9	9/1/2002	8/31/2005

 
GIRLS
ALC participates in the Northern Virginia Youth Lacrosse League (NVYLL). The league divisions are by grade for the girls. Players register for ALC in their grade division. Playing in a division one level up from the grade division is discouraged. Players are prohibited from playing in a division lower than their grade division by league rules.
 
What if my player wants to play up one division?
Players must try out for and play for teams based upon their grade division. Players will only be allowed to “play up” if ALC determines that it is necessary to move players to fill out rosters so that we can maximize participation at each age group. There is a question in the registration system to make this request. The final decision regarding level of play is made by the Commissioner.
 
GIRLS Divisions Spring 2012

Grade	Division	NOTE
9th	Outside ALC age group	Birth years 1996 and Earlier
8	7th/8th	Includes 9th graders with 1997 birth years.
7	7th/8th
6	5th/6th
5	5th/6th
4	3rd/4th
3	3rd/4th
2	K/2nd
1	K/2nd
K	K/2nd
Pre K	Outside ALC age group

REGISTRATION FEES AND PAYMENT OPTIONS
This section covers Registration Fees, Payment Options, Financial Assistance and the Refund Policy.
 
Registration Fees 

Fee Type	Applies to	Amount
Registration	Each Player.	$165
Late Fee	Players who register on or after Monday, 1/16/2012	$50
Non-Resident Field Fee	The small number of players who participated prior to the city residency restriction.	$25

 
Non-Resident Field Fee: $25
Participation in ALC is restricted to residents of the City of Alexandria. There are a small number of non-resident players who were participants prior to the city residency restriction. The field fee applies to these existing players.
 
Payment Options
Payment is by Visa or MasterCard. Families that need to pay by check contact ALC directly to make arrangements. Email and put “Check Payment Request” in the subject line.
 
Financial Assistance
Financial assistance and scholarships are available. See the Financial Aid Request tab on the main page of the ALC web site to submit the request.
 
Refund Policy
ALC refunds the registration fee for withdrawals on or before March 4, 2012. Refund amount reduced by $20 to cover processing.
Withdrawal Notification – Notify ALC by email to and put “Withdrawal” in the subject line.
 
ONLINE REGISTRATION ACCESS

1. Go to the ALC web site (www.alexandrialacrosse.com)
2. Select Register Online from the tabs on the left side of the main page.
3. Scroll down to select your player’s Division
4. Click on Begin Registration and follow instructions from there.

 
RESIDENCY AND PROOF OF AGE OR GRADE REQUIREMENTS

1. Families registering players for the first time in a spring season must be residents of the City of Alexandria.
2. The family must maintain residency in the City of Alexandria in order to participate each season.
3. Every first season boy player needs to submit Residency and Proof of Age documentation even if they have siblings in the program.
4. Every first season girl player needs to submit Residency and Proof of Grade documentation even if they have siblings in the program.
5. ALC has to validate that the person registering the player is a parent or legal guardian. Girl players who submit a youth DMV card as proof of residency and a report card as proof of grade will need to submit a copy of a parent’s driver’s license if the name on the credit card or check used to pay the registration fee does not match the last name on the Youth DMV card. Scholarship girl players who submit a Youth DMV card and a report card also need to submit a copy of the parent’s driver’s license.
6. Every returning player must have valid residency document(s) on file with the club in order to participate.
7. The player's residency is defined by the residency of their parent(s).
8. Families who participated in a previous spring season as city residents but have since relocated outside of the city cannot participate in ALC.
9. Participation in the fall clinic does not eliminate the city residency requirement for the spring game season.
10. Coaches cannot confirm or determine residency status on behalf of a player other than their own child.
11. There are a small number of players who participated prior to the City of Alexandria requiring residency. These few players need to remain residents of the Commonwealth of Virginia even though they live outside of the City of Alexandria in order to continue participation.

RESIDENCY AND PROOF OF AGE OR GRADE DOCUMENTS

1. The Residency and Proof of Age or Grade documents are submitted once per player and do not need to be submitted each year unless requested by the club.
2. ALC reserves the right to ask for new documentation or additional documentation on any player.
3. Players cannot participate in tryouts/skill assessments until the forms are submitted. The documents can be submitted after the registration but must be received prior to the tryout/skill assessment.
4. ALC works with military families on temporary assignment to identify and collect an appropriate set of documents. The family has to reside in the City of Alexandria. See the Military Families on Temporary Assignment section below.

 
Proof of Residency Documents for Boys and Girls:
Send either Item A OR B to the club
A.   A legible copy of a YOUTH DMV Identification card.
For details on the YOUTH DMV card see the Virginia DMV web site.
B.   The following documentation as a set:
1. A legible copy of one parent's driver's license AND
2. A legible copy of a car registration OR electric or gas utility bill.


Note the following:

1. ALC confirms the information on the Youth DMV card against public records. ALC request additional documentation if there are discrepancies.  
2. The name and address on the utility bill has to match the driver's license. The utility bill needs to be due within the past 90 days and the due date must be legible.
3. The car registration has to be current. The name and address on the car registration has to match the driver’s license.
4. ALC does not accept water bills, phone bills, bank statements, credit card bills or bank checks as proof of residency.

BOYS Proof of Age Documents:
Each player must have item A OR B on file with the club.
A. A legible copy of a YOUTH DMV Identification Card.
For details on the Youth DMV card see the Virginia DMV web site. OR
B. A legible copy of a Birth Certificate or Passport Photo Page
 
GIRLS Proof of Grade Documents
First season players have to submit a copy of a report card from this school year or last school year. The report card needs to contain the player’s name, school, grade and date. The individual subject grades can be blacked out.
Note the following:
ALC validates that the person registering the player is a parent or legal guardian. Girl players who submit a youth DMV card as proof of residency and a report card as proof of grade will need to submit a copy of a parent’s driver’s license if the name on the credit card or check used to pay the registration fee does not match the last name on the Youth DMV card. Scholarship girl players who submit a Youth DMV card and a report card also need to submit a copy of the parent’s driver’s license.
 
Military Families on Temporary Assignment
The family has to reside in the City of Alexandria. ALC will work with the family to identify and collect an appropriate set of documents. Initial communications with the club need to be through a valid US military email address. Submit copies of the following to ALC:
Required Documents:
1. Proof of Age or Grade
Boys: Birth certificate or Passport Photo Page for the player
Girls: Report card from this year or last year that displays the player’s name, school, grade and the date. The individual subject grades can be blacked out.
2. Parent’s valid driver’s license even if the state is not Virginia.
Proof of Residency Options:
The name on the documents must be the same as on the driver’s license. Submit a copy of one of the following documents:
1. Valid car registration for an address in the City of Alexandria
2. Car insurance document(s) that verify the car is garaged in the City of Alexandria. The name of the insured individual must be on the document and must match the driver’s license.
3. Gas or electric utility bill for an address in the City of Alexandria. The name and address on the utility bill has to match the driver's license. The utility bill needs to be due within the past 90 days and the due date must be legible. ALC does not accept water bills, phone bills, bank statements, credit card bills or bank checks as proof of residency.
 
UNIFORMS
Uniforms are owned by ALC. Uniforms are to be returned at the end of the season. Uniforms cannot be purchased by club members. Uniforms are to be worn at games only.
Girls: Girls return their Jerseys and Kilts at the end of the season.
Boys: Boys return their Jerseys at the end of the season. The boys keep their uniform shorts.
 
TRYOUTS
League rules require tryouts or skills assessments for every age group in which the club has multiple teams.  This is usually the boys’ U11, U13 and U15 groups and the girls’ grade 3 through 8 teams. The sessions are scheduled for late January or early February depending upon field availability. The details are distributed to registered players and posted to the web site when available. These sessions are restricted to fully registered players. No walk-in registrations are permitted. All registered players are placed on a team. ALC does not use tryouts to cut players from the program. Team assignments are completed in February and March.
 
PRACTICE SCHEDULE
Practices are conducted on fields in the City of Alexandria starting one month prior to the first game. ALC may conduct skill clinics starting in February depending on field availability and weather. The practice schedule is distributed after team assignments are completed and the coaches pick times that fit with their schedule. This is in late February or early March. The start time depends on the coach’s availability and field availability. Each team practices twice per week.
 
GAME SEASON
The game season runs from March through the middle of June. Practices start at least one month prior to the first game.
 
GAME DATES, TIMES AND LOCATIONS
The game schedule is developed and distributed by NVYLL. The ALC web site automatically links into the NVYLL web site. ALC accesses the NVYLL game schedule through the ALC web site though going directly to the NVYLL web site is an option. The game dates are published in November and posted to the ALC web site. The game times and locations are available one to two weeks prior to the first game.
 
FRESHMEN, JV AND VARSITY PARTICIPATION
Players who currently participate or previously participated in a high school lacrosse program (freshman, JV or Varsity) are not eligible. Eighth graders who participate in a freshman, JV or Varsity lacrosse program are not eligible to play for ALC.